PROS / Upgrades are free if you subscribe to the company's software maintenance and support program.
CONS / Only the Network edition of the software can be installed on multiple computers.
VERDICT / Though the program is simple and the Basic and Pro versions can only be installed on a single computer, Redcort Software's Virtual TimeClock is a capable system that includes many key features.
Redcort Software's Virtual TimeClock is a time and attendance system that can be used by both small and large businesses. You purchase a license for this system as a one-time fee rather than paying a monthly subscription cost, and you host the software on your own hardware. Three different editions of the software are available: The Basic edition can be installed on one computer to serve up to three employees; the Pro edition can also be installed on only one computer but serves an unlimited number of workers; the Network edition can be installed on multiple computers to serve an unlimited number of employees, and its pricing varies depends on the number of computers you install the software on.
A software maintenance and support program with an annual fee is optional; if you enroll, you receive free software upgrades and tech support. However, if you don't enroll, software upgrades cost extra and technical assistance is expensive as the company charges you per incident.
The Basic and Pro editions of Redcort Software's Virtual TimeClock can only be installed on one computer. The system's punch clock looks similar to an in-and-out board. Employees click their names, enter their passwords and press the Start button to clock in. From this screen, workers can message their managers requesting time off or scheduling changes. However, to access these messages, managers have to log into their dashboards from the same computer. This single-computer setup may be cost-effective if your workers don't use a computer as part of their jobs. However, it may be inefficient if your employees have to line up to clock in and clock out and check for responses to their requests. It's one of the few time and attendance systems on our lineup that isn't compatible with third-party time clocks and doesn't have a mobile time clock app.
From the administrator's dashboard, you can see at a glance who's logged in or out. If you know that an employee is working but forgot to punch in, you can change the timecard for him or her. You can set clock in and clock out rules that prevent employees from clocking in early or clocking out late, set prompts to remind workers to adjust their time to fit their assigned schedule and configure employee accounts to automatically clock out at set times, which can be helpful if you have employees that forget to clock out. This feature is unique to Redcort Software's Virtual TimeClock. This software is the only one we reviewed that lacks automatic notifications.
This program has many reports you can run to analyze employee behaviors. The Pro and Network editions of the software include an audit log; which certain companies need to be DCAA compliant. You can set access controls that allow your managers access administrative functions as well.
Employees can view and approve their timesheets before sending them to managers for final approval. Administrators can fix timesheet inaccuracies and retroactively change payroll information after it's been approved. Redcort Software's Virtual TimeClock integrates with many popular payroll services, including ADP, QuickBooks, CheckMark and PayChoice.
Virtual TimeClock by Redcort Software is a capable time and attendance system that allows you to set pay rules and access controls. It tracks both hourly and salaried employees. It integrates with popular payroll services. The Basic and Pro editions can only be installed on a single computer, though the Network edition allows you to install it on as many computers as you need. The software lacks automatic notifications and doesn't integrate with third-party time clocks or a mobile app.