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TSheets Review

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PROS / In addition to tracking time, this software's mobile app includes GPS location stamping that refreshes every 10 minutes while your workers are clocked in.

CONS / You can't connect physical time clocks to this system.

 VERDICT / TSheets is simple to use and includes a comprehensive mix of features. For businesses looking for a browser-based time and attendance system, this is a great choice.

TSheets is a time and attendance system that can be accessed from any web browser as well as from mobile devices using the company's time clock app. Using the app, your employees can clock in and out by texting or tweeting. They can also clock in using the browser or by calling in. The app has GPS tracking and allows you to monitor your employees' locations while they're on the clock. You can use this system with many of the top accounting and payroll services including Paychex, QuickBooks and Xero. TSheets is the winner of the Top Ten Reviews Silver Award for its ease of use, solid feature set and mobile functionality.

This software is subscription-based, and you can choose either an annual or monthly payment. The cost includes a monthly base price plus an additional monthly fee based on the number of employees using the software. TSheets' scheduling software can be added to your plan for an additional per-user, per month fee. This is one of just three time and attendance systems on our lineup that posts its pricing online.

Usability

TSheets is very easy to use. It has a clean, uncluttered interface and clocking in and out using the online timesheet is straightforward. This may be an important consideration if your employees have a range of computer skills. TSheets offers professional setup help and training via phone or live chat at no additional charge. Its website has an online knowledgebase that makes it easy to learn how to use the system on your own. The company hosts and backs up your timecard data on its servers.

Time & Employee Tracking

This employee time and attendance software tracks paid time off and sick day accruals. It can track time and attendance for both hourly and salaried employees. It has productivity and performance tools that tracks the time spent on projects. Your employees are given access to individual portals they can use to approve their timesheets, view time-off accruals and request time off.

The app that's included with this time and attendance system works on both Android and iOS devices. Your employees can use it to clock in and out, or they can also clock in via text message, tweet or phone call. The app has administrative features that you can use to view and edit timesheets, and you can use it to monitor the GPS location of your on-the-clock workers.

If your employees work offsite and travel extensively, the GPS can be a safety feature as it tracks their location in 10-minute increments and works in areas where they might not have cell coverage. The time clock app also allows crew supervisors to clock in and out for their entire team.

Administrative Controls & Reports

You can customize your policies and pay rules using this software, and you can use it with several popular payroll services including ADP, Gusto, Paychex, QuickBooks and Xero. It includes an audit trail feature that complies with Defense Contract Audit Agency regulations and tracks all modification and changes to timecard data. This system includes notifications and automatically alerts you if any punches have been missed. It can also send reminders to your staff to clock in and out and notify employees and their managers if they're approaching overtime. You can choose to receive notifications via text, tweet or email.

You can monitor employees' status through an in-and-out board. It shows you which of your employees are clocked in. It also shows you which projects they're working on how much time they've spent on them.

Access controls can be set for each employee. You can use this feature to specify what locations your employees can check in and out from and whether they need to check in and out using a specific device. You can also use access controls to determine what information your employees can see and change through the employee portal.

You can run several types of payroll reports using this system. You can run reports for overtime, daily hours and other variables. You can approve timesheets one at a time or in batches or you can delegate this task to your managers. If you or a manager discovers an error, you can alert the employee through the system that he or she needs to fix it before it can be approved.

Help & Support

TSheets has a rich online knowledgebase with how-to articles that teach you how to run basic processes and use certain features. It also has a FAQs page. If you need to reach customer support, you can contact them by email, live chat and phone. There's no additional charge for customer support, which is notable since the top system on our lineup charges for tech support it provides after the first 90 days.

Summary

TSheets is a great option for businesses wanting a time and attendance system they can access online and on mobile devices. It's easy to use, includes a solid set of features and customer support at no additional charge. It integrates with some of the top payroll services and complies with DCAA regulations. Although it doesn't integrate with physical time clocks, your employees can clock in and out several different ways, including texting and tweeting. The time clock app has GPS that gives you real-time updates on your employees' location.