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Photocopiers are widely used in various industries, from government agencies and financial companies to advertising and marketing firms and beyond. No matter what the intended use of the photocopier, it's important to pick the right one for your company's needs.

The great thing about color copiers is that they've evolved dramatically over time. They're no longer limited to one primary function but rather accomplish a lot at once. Whether you need to scan, print or fax, you can get it done in one place. The high-end models also give you the option of special features such as hole punching and stapling so you can add a professional touch to documentation and materials.

So how do you decide on a photocopier? Well, there are many factors to consider, and some are more important than others. If you need the copy machine for a business, speed will likely be an important factor for you. For a small to midsize business, a range between 25 to 45 pages per minute is best. The speed indicates how many pages you'll be able to produce, which translates in to how much work you'll be able to get done in one day.

The next thing you'll want to consider is the image quality. If your company relies heavily on creating breathtaking images, then you'll want a resolution of 600 x 600 to 1,200 x 1,200 dots per inch. The higher the resolution, the more precise and crisp the images will come out. Along with resolution, consider the color exposure that the office copier can handle. With color exposure including auto, full, two and single color, you can customize your images to your specific needs or to a client's specifications. And if you're often creating large projects and image portfolios, you'll want a high color toner yield, usually around 15,000 to 30,000 pages.

Once you've decided on your quality image performance needs, think about the features that will really make your projects stand out. Many copiers include special features such as booklet creation, image repeat, secure watermark and much more that add a professional look and feel to all your work. Of course, higher-end copiers also come with basic features like print, scan and fax to make daily operations run smoothly.

Production settings like special paper sizes and media support can accommodate your needs when it comes to creating original material for marketing campaigns, reports and other documentation. Since a lot of people work on the go, it's a good idea for your color copier to have mobile app capabilities and a USB connection. The duty cycle, which is number of copies or prints you can make per month also plays a big role. You don't want to overwork the copier because it can lead to expensive repairs.

Security is another big factor to consider. When you're working in a busy environment and there's a lot going on, it can be hard to keep track of what is being produced. However, many copiers today come with user authentication, secure printing and access restrictions to make it easier to monitor everyone's work.

Deciding on a color copier is a big task because there's a lot to consider. With so many options you might feel overwhelmed. The first step to narrow down your search is to focus on your primary business needs.

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