PROS / This scanner can import documents into applications such as QuickBooks.
CONS / This scanner can scan 50 pages in one job, others can do 75.
VERDICT / The versatility of the Neat Desk and its compatibility with different applications make it the best document scanner on the market.
Editor’s Note: This product has been removed from our side-by-side comparison because it has been replaced by a newer model. The original review is below, but check out our current top 10 about Document Scanners here.
The Neat Desk is a compact and extremely fast document scanner and digital filing system. It can be used to scan a large number of documents simultaneously, and while it is scanning the papers, it will use software and drivers installed on your computer to automatically import the documents to different file types. Whether you want a PDF or need all the documents imported into Microsoft Outlook, Neat Desk can help you do that. This digital filing system is designed to take all of your hard copy data and help you store it efficiently on your computer. The software will use text-recognition technology so that you can easily find the important data you are looking for using simple search fields. The Neat Desk is so simple to use and is compatible with a variety of different applications, including Microsoft Outlook, QuickBooks and TurboTax.
The Neat Desk digital filing system is so much more than just a simple document scanner. And it is so much more than just your average optical character recognition software. This document scanner combines the best of both worlds into one fantastic machine. More than just scanning a single document at a time, the Neat Desk document scanner will scan multiple documents simultaneously at an optical resolution of 600 dpi. After the documents are stored on your computer, or wherever else you’d like to put them, the scanner’s software will help you organize and store those digital documents.
The Neat Desk digital filing system comes with very powerful and simple-to-use software that will automatically identify different characters on your documents. Whether the papers you scan are business cards, receipts or legal documents, this optical character recognition, or OCR, software will be able to recognize all the different characters. This is extremely useful because it will make the documents searchable. If you are looking for an expense or a certain client’s information, you can do a simple search and the software will quickly help you find the desired information.
When you’re using the Neat Desk digital filing system, you can import your documents to a variety of different file types and to a variety of different applications. The most basic import is the PDF file format. This is essentially taking a picture of the document and storing it on your computer. But unlike a simple picture, with these PDFs and the Neat Desk system, you’ll be able to search through all the documents. These file formats are relatively compact and won’t take up much of your computer hard drive space. You can also compress the documents into a zipped folder and email large amounts of data to clients, friends or family.
Another simple option is to use the Neat Desk to import documents or other information to a JPEG file format. This is a file format commonly associated with photos, and if you are scanning pictures, this is one of the best options. It will help you preserve picture quality, and it is compatible with most, if not all, photo editing software.
All of these file formats and options offered by Neat Desk are useful and nice. But the features that really make this document scanner stand out from the competition is the compatibility with all kinds of other file management applications.
For example, after scanning in a series of receipts, the OCR software can automatically connect your expenses with QuickBooks. All of your data will be entered automatically, saving you hours of time and headache. The document scanner will also automatically import data to TurboTax, which will make filing your taxes at the end of the year a snap. The document scanner can also help connect all your data and scanned documents with Microsoft Outlook. This is very handy for updating email addresses, phone numbers and calendar events. When it comes right down to it, having this document scanner will make your life simpler and help you stay connected. More than just a simple file backup, the scanner will help you stay connected.
The Neat Desk scanner is compatible with both Macs and Windows operating systems. It simply connects to the computer with a USB cable. While it is not wireless, it is still very simple to use and connect. You can download the software quickly, and there are detailed tutorials included with the document scanner.
The document scanner has a powerful optical resolution that will save all of your documents at a very high quality. The 600 dpi optical resolution is very helpful in keeping quality images of all your documents and photos.
The document scanner can process 50 pages at a time. These pages can be of varied length, width and height. You can process receipts, tax records and any other document you might need, all at the same time. This document scanner works extremely well for business needs and also for personal records. Whether you collect your own family history or you simply need to itemize your deductions for tax season, everyone will be able to use this powerful scanner.
The sheet-fed scanner has all of its options very clearly labeled. The buttons are simple to use and easy to see. You’ll be able to find your way around this machine with very little time or practice. But if, for whatever reason, you do run into some trouble and need some help with the operation, the manufacturer has excellent customer support options.
Help & Support
The manufacturers of the Neat Desk scanner have a variety of outlets for customer service. There is a contact form on the website. When we used this form we received an almost immediate response. Also, the manufacturer maintains a customer support email address. When we sent emails to this address, we received prompt responses that helped answer all our questions. And lastly, there is a customer support telephone line available. When we called, we were connected quickly to knowledgeable and friendly customer service representatives.
The unit is also protected with a one-year limited warranty. This is pretty standard for other similar units as well.
The Neat Desk document scanner is the most simple to use and has more features than any other scanner we reviewed. Its compatibility and connectivity to Microsoft Outlook, QuickBooks and Turbo Tax will help save you time and headache. The optical character resolution options with this document scanner are also phenomenal. We highly recommend the Neat Desk scanner.